IACCP members in good standing (e.g., at least three years of continuous membership) will be given preference in providing SOS conference support.

This condition is waived in cases where there are (or have been) obstacles to being a member in good standing (e.g., demonstrable financial barriers to payment of membership dues, including the conditions that led to the SOS application in the first place).

The SOS covers the costs of (1) membership dues, (2) the conference/congress registration fee, and (3) for in-person conferences only, conference-related costs.

For in-person conferences, the SOS covers travel, travel-related expenses (e.g., Covid tests), and accommodations up to a limit of 1000 USD. Costs will be reimbursed upon submission of receipts to the Treasurer. If necessary, an advance will be provided upon request.

For virtual/hybrid conferences, no additional support is provided (beyond membership dues and the conference/congress fee).

Applications are in the form of a letter to the SOS Committee (see below). The letter should include the following information:

1. What are the unexpected reasons or conditions necessitating the application to the SOS support?
2. How do these unexpected conditions affect the applicant’s participation in the conference?
3. Does the applicant intend to present a scientific paper / poster in the conference?
4. What is the applicant’s membership background to IACCP?
5. What is the career-related / professional background of the applicant (i.e., a one-paragraph biographical information)?

Applicants may find it helpful to contact their regional representatives to receive assistance with the application process, if they deem necessary.

Deadline for application

Applications must be received by April 15 for the 2023 conference. Applications will be reviewed up to two weeks before the conference opening in circumstances in which an unexpected adverse event takes place after the final conference registration deadline.

The SOS Committee will review applications and inform applicants of the outcome as quickly as possible. Applications will be reviewed, and decisions made, in the order in which they are received. Decisions are not made relative to other application; they only take into consideration the situation of the applicant and the availability of funds.

In line with the other international and regional travel awards committees, the following committee is formed each year ahead of a conference.

The IACCP determines the total funds available for the SOS for each conference and reviews the appropriateness of this budget afterwards.

 • • • – – – • • •

Requests for reimbursements against receipts and approved advances should be made to the IACCP Treasurer, Jason Young (treasurer@iaccp.org).

Please download the following form for instructions:

• Reimbursement form
• W9
• W8